e-Invoicing 2024: Consolidated e-Invoice for Buyers

• What happens if a buyer does not request an e-Invoice?

If the buyer does not require an e-Invoice, the supplier will issue a standard receipt following current business practices. These receipts do not need to be submitted to the Inland Revenue Board of Malaysia (IRBM) for validation, as they are not classified as e-Invoices.

• Can suppliers consolidate transactions for buyers who don’t require e-Invoices?
  

  Yes, suppliers can aggregate such transactions on a monthly basis and submit a consolidated e-Invoice to IRBM. The submission must occur within seven calendar days after the end of the month.

• What methods can suppliers use for consolidating e-Invoices?
  

Suppliers can choose from the following methods:

• 1. The summary of each receipt is presented as separate line items in the consolidated e-Invoice (refer Figure 3.7 of Example 4):
     

     Figure 3.7 Example of visual representation of validated consolidated e-Invoice in PDF format

  2. The list of receipts (in a continuous receipt number) is presented as line items (i.e., where there is a break of the receipt number chain, the next chain shall be included as a new line item) (refer to Figure 3.3 of Example 2).
     

     Figure 3.3 – Example of visual representation of validated consolidated e-Invoice in PDF format

  3. Branch(es) or location(s) to submit consolidated e-Invoice, adopting either (a) or (b) above for the receipts issued by the branch(es) or location(s).

• Are there any submission limitations for consolidated e-Invoices?
  

Yes, the IRBM imposes the following limitations to enhance MyInvois System performance:

• • A maximum submission size of 5MB.
  • A maximum of 100 e-Invoices per submission.
  • A maximum size of 300KB per individual e-Invoice.

Suppliers can split receipts into multiple consolidated e-Invoices to comply with these limitations.

• Are there transactions where consolidated e-Invoices are not allowed?
  

Yes, certain transactions require individual e-Invoices for every transaction instead of consolidation. Taxpayers engaging in these transactions must issue an e-Invoice for each buyer without exceptions.

Currently, the activities or transactions of industries where e-Invoice is required to be issued for each transaction are as follows:

• Is consolidation applicable to self-billed e-Invoice?
  

• • Transactions involving individuals not conducting a business.
  • Interest payments to the general public, including businesses and individuals.
  • Insurance-related claims, compensations, or benefit payments to individuals not conducting a business.

• What is the deadline for submitting monthly consolidated e-Invoices / consolidated self-billed e-Invoices?

  The deadline for submitting monthly consolidated e-Invoices and consolidated self-billed e-Invoices is the same: within seven (7) calendar days after the end of each month.

• Is there a way to better understand the mechanism, implementation, Tax Identification Number (TIN) for e-Invoice?

Yes, you can gain further insights into the e-Invoice mechanism and workflow by referring to the official guidelines published by the Inland Revenue Board of Malaysia (IRBM).

• • • Download e-Invoice Guideline Version 4.0 (published on 04 October 2024)
    • Download e-Invoice Specific Guideline Version 3.1 (published on 04 October 2024)
    • View e-Invoice Illustration Guide (Updated on 11 September 2024)
      

You may also consider attending e-Invoice training courses for detailed guidance.

For more information or to register, please visit the contact link below: ANCGroup_E-Invoice Courses Contact.